Eligibility

• Only A.S. student organizations may reserve the van.
• Reservation must be made by an approved driver. [see below]

Cost & Fees

• $100 per day rental rate.
• Gas surcharge based on estimated mileage.
• $650 refundable deposit/purchase order (via requisition) required.

Group Requirements

• Prior approval required for each trip by staff advisor and A.S. Finance Committee; recorded minutes authorizing travel expenses.
• Create trip on the A.S. student travel portal. 
• Submit trip itinerary to A.S. Administration.
• All passengers must have a signed liability waiver on file.

Approved Driver Requirements

• Must be 18 or older.
• Valid driver’s license in good standing (copy on file.)
• Completion of defensive driving training through EHS (email john.seaman@ucsb.edu) 
• Signed liability waiver on file with A.S. Admin.

Approved Uses

• A.S.-related travel, events, programs, and official business (For questions about what would be considered approved use, ask your advisor or email: adminreservations@as.ucsb.edu) 

Restricted Uses

• Personal or non-A.S. travel is not permitted.
• Use by non-A.S. groups or individuals is not permitted. 
• Driving by anyone who is not an approved driver is not permitted.

How to Reserve the Van

• Submit a requisition in advance (rental fee, gas estimate, and $650 deposit.)
• All required paperwork and waivers must be completed before pickup.

Reservation Timeline

• Reservations must be made at least one month in advance.
• Same-day/last-minute reservations are not permitted.
• If your reservation begins outside A.S. Admin business hours, keys must be picked up the prior business day.

Contact A.S. Admin for training access, required forms, and scheduling support: adminreservations@as.ucsb.edu

For more general information on policies and support for A.S. travel please visit: https://travel.as.ucsb.edu/travel-guide/