Emergency AS Loan
Legal Code
Short-Term, Emergency Student Loans:
1) The Associated Students may, through the A.S. Cashiers or other A.S. entities designated by the Executive Director, issue interest-free, emergency loans which will be processed through the A.S. Cashiers Office and applied to the University BARC account, to registered undergraduate students. The loan may not exceed four hundred dollars ($400.00) per student per quarter. Any defaulted loans will be dealt with according to the procedures followed by the BARC office, which processes and will determine the uncollectible funds.
2) Policies and procedures governing the issuing of loans and further student eligibility for them, as well as handling or processing fees, and penalties for defaulted loans, shall be determined by the A.S. Cashiers or other designated entities upon approval of the Executive Director, in accordance to the effective policies under the university BARC office, in an effort to collect upon any defaulted loans. These policies shall be included in the A.S. Financial Policies and Procedures upon their approval by the A.S. Legislative Council.
3) These loans are not grants and represent one of many loan options available to undergraduate students on campus. They are not to be confused with any federal, university, or campus-organized grant, or the AS/EOP grant, and disbursements thereof.
Financial Guide
SHORT-TERM EMERGENCY STUDENT LOANS
CLAUSE 1. The Associated Students may, through the A.S. Cashiers or other A.S. entity designated by the Executive Director, issue interest-free, emergency loans which will be processed through the A.S. Cashiers Office and applied to the University BARC account, to registered undergraduate students. The loan may not exceed two hundred dollars ($200.00) per student per quarter. Any defaulted loans will be dealt with according to the procedures followed by BARC office, which processes and will determine the uncollectible funds.
Policies and procedures governing the issuing of loans and further student eligibility for them, as well as handling or processing fees, and penalties for defaulted loans, shall be determined by the A.S. Cashiers or other designated entity upon approval of the Executive Director, in accordance to the effective policies under the university BARC office, in an effort to collect upon any defaulted loans. These policies shall be included in the A.S. Financial Policies and procedures upon their approval by the A.S. Legislative Council.
These loans are not grants and represent one of many loan options available to undergraduate students on campus. They are not to be confused with any federal, university, or campus-organized grant, or the A.S./EOP grant, and disbursements thereof.
EOP Emergency Grant
Legal Code
1) Appropriation and Use of Funds:
a)…AS/EOP Grants are available to EOP students eligible to receive need-based financial aid through the UCSB Office of Financial Aid in accordance with nationally approved need analysis standards and UCSB deadlines and awarding procedures. The maximum of all grants shall not exceed seven hundred dollars ($700.00) per student per year, with the exception of fifteen (15) grants of one thousand five hundred dollars ($1,500.00) each, set aside for serious medical emergency situations. In addition a maximum of five (5) grants of one thousand dollars ($1,000.00) each for dire situations, as determined by two Program Directors and approved by the EOP Director, can be allocated for situations that are beyond the scope of these guidelines. The EOP grants are to be used in the case of an emergency as described below.
b) The Program Directors are responsible for determining how the funds are to be allocated and for preparing the budget breakdown of Associated Student funds. Each year, the Program Directors shall be required to submit a budget proposal to Finance Board in Winter Quarter for the following fiscal year detailing the allocation of funds between grants and other student support services (e.g., supplies and typewriter rentals).
c) Types of Grants Available:
i) Medical/Dental Grants (e.g., eye glasses, medically necessary contact lenses, and other expenses not covered under the student health insurance plan). However, only those costs that are in excess of the financial aid allowance for medical and dental expenses will be met by the AS/EOP Grant.
ii) Emergency Grants to meet transportation expenses incurred due to the death or severe illness of an immediate family member and/or for Off- Campus rental costs in the event of a financial emergency resulting from an eviction notice, or evidence of other unusual and/or extenuating circumstances when rental costs have exceeded the financial aid allowances for any given quarter; $6559.00 per academic year (9 months) or $2186.00 per quarter for 2009-10. The necessary documentation required in order to receive the grant is a copy of a notice of eviction from the student grantee’s present residence and/or a current lease- rental agreement along with receipts showing that rental expenses have exceeded $6559.00 for the nine-month period or $$2186.00 for any given quarter (based on estimated figures from Financial Aid Office for the year 2009-10 and does not necessarily represent the current amount issued) beginning with the start of the academic year.
iii) Grants for Graduate Program Testing Fees (e.g., CBEST, GRE, GMAT, MCAT & LSAT) only after documentation has been submitted which indicates that a waiver of such a fee is not possible.
iv) Grants to Offset Graduate/Professional Program Application Fees (with a maximum of five applications) will be granted only if the student can provide documentation which indicates that a waiver of such a fee is not possible or that it has been denied.
v) Grants to fund campus sponsored Graduate Preparatory Exam (e.g., CBEST, GRE, GMAT, MCAT & LSAT) workshops and programs during the academic year.
vi) Grants for textbooks and/or supplies related to the student’s attendance at UCSB are permitted in the event of lost, damaged or stolen books. In all instances, proof (e.g. police report) and course syllabi must be submitted. Students whose expenses for textbooks exceed the financial aid budgeted allowance ($1596.00 per year or $532.00 per quarter for 2009-10) will be referred to the Office of Financial Aid for additional aid consideration and submission of the “Student Request for Budget Increase.”
d) The amount of each grant shall be recommended by the EOP counselor, reviewed by a second EOP staff member, and then submitted to the A.S. Executive Director for approval. The application materials and award amounts allowances for any given quarter; $6559.00 per academic year (9 months) or $2186.00 per quarter for 2009-10. The necessary documentation required in order to receive the grant is a copy of a notice of eviction from the student grantee’s present residence and/or a current lease-rental agreement along with receipts showing that rental expenses have exceeded $6559.00 for the nine-month period or $$2186.00 for any given quarter (based on estimated figures from Financial Aid Office for the year 2009-10 and does not necessarily represent the current amount issued) beginning with the start of the academic year.
iii) Grants for Graduate Program Testing Fees (e.g., CBEST, GRE, GMAT, MCAT & LSAT) only after documentation has been submitted which indicates that a waiver of such a fee is not possible.
iv) Grants to Offset Graduate/Professional Program Application Fees (with a maximum of five applications) will be granted only if the student can provide documentation which indicates that a waiver of such a fee is not possible or that it has been denied.
v) Grants to fund campus sponsored Graduate Preparatory Exam (e.g., CBEST, GRE, GMAT, MCAT & LSAT) workshops and programs during the academic year.
vi) Grants for textbooks and/or supplies related to the student’s attendance at UCSB are permitted in the event of lost, damaged or stolen books. In all instances, proof (e.g. police report) and course syllabi must be submitted. Students whose expenses for textbooks exceed the financial aid budgeted allowance ($1596.00 per year or $532.00 per quarter for 2009-10) will be referred to the Office of Financial Aid for additional aid consideration and submission of the “Student Request for Budget Increase.”
d) The amount of each grant shall be recommended by the EOP counselor, reviewed by a second EOP staff member, and then submitted to the A.S. Executive Director for approval. The application materials and award amounts will remain confidential in accordance with federal rights and privacy standards. Grant applications will be available in the EOP Office. Student applicants must provide the EOP counselors with original, itemized bills or receipts detailing their expenses prior to the disbursement of the grant award. Students may, however, submit a grant application with a written estimate, and if the grant is awarded, the funds will be encumbered for those recipients so that they are guaranteed the funds. These students have the follow-up responsibility of turning in original, itemized bills or receipts to the EOP counselor, who will forward the receipts to the A.S. Administration Office, before the actual funds will be received. Grants and encumbrances will be processed by the A.S. Administration Office. Except for extraordinary circumstances, grant awards must be authorized by May 20 of each year, and all funds must be used no later than June 30 of the same fiscal year. A limited amount of Grant funds will be managed or reserved in such a manner as to insure that eligible students with emergencies later in an academic year are not denied access to these Grant funds.
e) Students are required to consult an EOP Counselor.